Membership Management Software
One of the most difficult aspects of any group, is figuring out how to best manage all their members. To be effective, an organization must keep all member information up to date and accessible by their members.
This can present problems in our modern world, as we approach issues of fair accessibility by all as well as privacy concerns and individual members deciding what, if anything, they want to share.
What Does Membership Management Look Like?
As a club, group, or organization, you are probably familiar with various ways to manage member data. This can be as simple as having written historicals at the clubhouse, with members updating personal information via pen and paper when needed. Many groups moved on from that, using databases such as Excel either shared to the entire group or owned by one person who people reached out to with updates.
Utilizing software for management of that data allows for many improvements. Administrators can take existing documents and association rosters and upload those instantly online. Individual members can access and edit their information at any time. They can also select what specific information they would like to share with others, and what they would like to remain private. Software can make it easier for members to manage their own information, as well as communicate to their group and organization what their expectations of that information are.
Real World Examples
It’s great in theory, but do we really need to utilize software? One important note is that online solutions have become an expectation of many members, especially for organizations of larger sizes.
Imagine hosting a social event for the members of your club. You may have a social chair who needs to extend invitations to all members. That alone could be quite tricky. You need to determine all the required information that position needs access to, if they should have that access and if so how it will be delivered, if all members would like that information shared, and lastly how that person will reach out. It should be an extremely easy process, but instead it is a logistical and privacy nightmare.
Instead, provide unique positions with their own access rights to specific information members have opted to share. Need to host a social event? In just moments, your social chair can extend invitations via mass email or text to all accepting members. That’s the power of managing your membership data with software!